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Business Support & Operations Assistant

Our client is seeking a dynamic, tech-savvy, and highly organized Business Support & Operations Assistant to support their daily administrative and operational functions. This role is vital in ensuring efficient processes, coordinating projects, and assisting the team in achieving strategic goals.

More about the company:
The company is a specialized security firm operating in South Africa, focusing on protecting people and property through innovative and thoroughly researched services. They offer a wide range of security solutions, including close protection, guarding, risk assessment, investigations, and tactical operations. The company's operational team comprises leaders with backgrounds in specialized law enforcement and military special forces, selected for their expertise and dedication to training. The company prides itself on its ethical approach and client-centered services, making them a trusted partner for individuals and organizations seeking sustainable security solutions

📍 Location: Sandton, Johannesburg
💰 Salary: R10 000 – R15 000 (depending on experience)
📈 Reports To: General Manager
👉 Start Date: As soon as possible

Key Responsibilities

Administrative Support

• Manage calendars, meetings, appointments, and travel arrangements.

• Prepare professional documents, reports, presentations, and emails.

• Maintain both digital and physical filing systems.

• Draft meeting agendas, take minutes, and follow up on action items.

Operational Support

• Implement and optimize internal processes and workflows.

• Monitor task progress, manage timelines, and ensure deadlines are met.

• Follow up with stakeholders to ensure project deliverables are completed.

• Support onboarding of new team members and grant access to required systems.

Technology & Systems Administration

• Effectively use Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams).

• Assist with the setup and administration of new digital tools such as CRMs, project management platforms, and helpdesk systems.

• Handle basic IT issues and coordinate with technical support when necessary.

Project Management

• Coordinate small to medium-sized projects from initiation to completion.

• Track progress and report on milestones and risks.

• Maintain project documentation and ensure team alignment.

General Office & Team Support

• Serve as the first point of contact for internal and external inquiries.

• Manage office supplies, inventory, and logistics.

• Assist with team activities, meetings, and company events.

Requirements

• Matric Certificate

• Experience in administration, operational support, or project coordination.

• Excellent knowledge of Microsoft 365.

• High computer literacy and adaptability to new systems.

• Excellent verbal and written communication skills.

• Proactive, detail-oriented, and self-driven work ethic.

• Confidentiality and professionalism are essential.

• Strong interpersonal and team collaboration skills.

Preferred Experience

• Experience with platforms such as Asana, Trello, or Monday.com.

• Familiarity with CRM systems and process automation tools.

• Background in supporting high-performance teams.

💡 Ready to join a strategic and fast-growing team? Apply now – we’d love to meet you! 🚀

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Besigheidsondersteuning & Operasionele Assistent

Ons klient is op soek na ’n dinamiese, tegnologies-bekwame en uiters georganiseerde Besigheidsondersteuning & Operasionele Assistent om hulle daaglikse administratiewe en operasionele funksies te ondersteun. Hierdie rol is noodsaaklik om doeltreffende prosesse te verseker, projekte te koördineer en die span te ondersteun in die bereiking van strategiese doelwitte.

Meer oor die maatskappy:
Die maatskappy is 'n gespesialiseerde sekuriteitsfirma wat in Suid-Afrika bedryf word, met die fokus op die beskerming van mense en eiendom deur middel van innoverende en deeglik ondersoekte dienste. Hulle bied 'n wye verskeidenheid sekuriteitsoplossings aan, insluitend naasbeskerming, bewaking, risikobeoordeling, ondersoeke en taktiese operasies. Die maatskappy se bedryfspan bestaan uit leiers met agtergronde in gespesialiseerde wetstoepassing en militêre spesiale magte, wat gekies is vir hul kundigheid en toewyding aan opleiding. Die maatskappy is trots op sy etiese benadering en kliëntgesentreerde dienste, wat hulle 'n betroubare vennoot maak vir individue en organisasies wat op soek is na volhoubare sekuriteitsoplossings.

📍Ligging: Sandton, Johannesburg
💰 Salaris: R10 000 – R15 000 (na gelang van ervaring)
📈 Rapporteer aan: Algemene Bestuurder
👉 Begindatum: So gou as moontlik

Hoof Verantwoordelikhede

Administratiewe Ondersteuning

• Bestuur kalenders, vergaderings, afsprake en reisreëlings.

• Berei professionele dokumente, verslae, aanbiedings en e-posse voor.

• Handhaaf digitale en fisiese lêerstelsels.

• Stel agendas op, neem notules en volg op aksie-items.

Operasionele Ondersteuning

• Implementeer en optimaliseer interne prosesse en werkvloeie.

• Monitor taakvordering, bestuur tydlyne en verseker sperdatums word gehaal.

• Volg op met belanghebbendes oor projeklewerings.

• Ondersteun aan boord neem van nuwe spanlede en hul toegang tot stelsels.

 Tegnologie & Stelseladministrasie

• Gebruik Microsoft 365-suite (Outlook, Word, Excel, PowerPoint, Teams) effektief.

• Help met nuwe digitale platforms soos CRM’s, projekbestuur en helpdeskstelsels.

• Hanteer basiese IT-kwessies en kommunikeer met tegniese ondersteuning.

Projekbestuur

• Koördineer klein tot medium-grootte projekte van begin tot voltooiing.

• Monitor vordering en rapporteer oor mylpale en risiko’s.

• Hou projekdokumentasie op datum en verseker spanbelyning.

 Algemene Kantoor- & Spanondersteuning

• Optree as eerste kontakpunt vir interne en eksterne navrae.

• Hanteer kantoorbenodigdhede, voorraad en logistiek.

• Ondersteun by spanaktiwiteite, vergaderings en geleenthede.

Vereistes

• Matrieksertifkaat

• Ondervinding in administrasie, operasionele ondersteuning of projekkoördinasie.

• Uitstekende kennis van Microsoft 365.

• Sterk rekenaargeletterdheid en aanpasbaarheid tot nuwe stelsels.

• Uitstekende verbale en geskrewe kommunikasie.

• Proaktiewe, detail-gefokusde en selfgedrewe werkstyl.

• Vertroulikheid en professionaliteit is ’n moet.

• Sterk interpersoonlike en spanvaardighede.

Voorkeur Ondervinding

• Ervaring met platforms soos Asana, Trello of Monday.com.

• Kennis van CRM-stelsels en outomatisering.

• Agtergrond in ondersteuning van hoëprestasie spanne.

💡 Gereed om by ’n strategiese en vinniggroeiende span aan te sluit? Doen nou aansoek – ons sien uit daarna om jou te ontmoet! 🚀

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