Office Assistant & Bookkeeper (Half-Day)

Our client, a structural and civil consulting engineering firm with around 22 employees, is looking for a hands-on and reliable Office Administrator / Assistant & Bookkeeper to ensure smooth office operations and provide financial and administrative support. The ideal candidate will be detail-oriented, disciplined, and proactive, with strong people skills and a professional presence.

📍 Location: Lynnwood, Pretoria 
💰 Salary: R20,000 – R25,000 per month + 13th Cheque
📈 Available Positions: 1
📅 Start Date: As soon as possible
⏰ Working Hours: 08:00 – 13:00 (Half-day position, Monday to Friday)

About the Company

The company operates in a non-corporate, practical environment, working closely with structural engineers. They value discipline, confidentiality, and professionalism, while maintaining strong client-facing relationships.

Key Responsibilities

• Administrative / Office Support:

  • Answer and direct phone calls, emails, and correspondence.

  • Maintain office supplies and coordinate office equipment maintenance.

  • Organize and maintain filing systems (physical and digital).

  • Schedule meetings, appointments, and manage calendars.

  • Welcome and assist clients, visitors, and suppliers.

  • Provide support to office staff and assist with various administrative tasks.

  Bookkeeping / Financial Support:

  • Record daily financial transactions using accounting software (Sage Accounting).

  • Process accounts payable and receivable.

  • Reconcile bank statements and resolve financial discrepancies.

  • Assist with payroll processing and collection of timecards (Sage Payroll).

  • Generate financial reports as required (monthly, quarterly, annually).

  • Maintain accurate financial records and documentation for audits.

Requirements

• Matric certificate 

• ±3 years’ administrative or bookkeeping experience.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Experience with Sage Accounting and Sage Payroll.

• Strong organizational skills, reliability, and attention to detail.

• Excellent verbal and written communication in Afrikaans and English.

• Professional appearance

• Stable, resilient personality with strong willpower and integrity.
  

💡 Are you a disciplined and proactive professional ready to support a dynamic engineering team? Apply now – we’d love to meet you! 🚀
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Kantoorassistent en Boekhouer (Halfdagposisie)

Ons kliënt, ’n strukturele en siviele konsultasiefirma met sowat 22 werknemers, is op soek na ’n praktiese en betroubare Kantooradministrateur / Assistent & Boekhouer om die kantoor glad te laat funksioneer en administratiewe sowel as finansiële ondersteuning te bied. Die ideale kandidaat is detail-georiënteerd, pligsgetrou en proaktief, met sterk menseverhoudinge en ’n professionele teenwoordigheid.

📍 Ligging: Lynnwood, Pretoria
💰 Salaris: R20,000 – R25,000 per maand + 13de Tjek
📈 Beskikbare Posisies: 1
📅 Begindatum: So gou as moontlik
⏰ Werksure: 08:00 – 13:00 (Halfdagposisie, Maandag tot Vrydag)

Meer oor die Maatskappy

Die maatskappy funksioneer in ’n nie-korporatiewe, praktiese omgewing, saam met struktuuringenieurs. Hulle heg groot waarde aan dissipline, vertroulikheid en professionaliteit, terwyl sterk kliënteverhoudinge gehandhaaf word.

Hoofverantwoordelikhede

• Administratiewe / Kantoorondersteuning:

  • Beantwoord en lei telefoongeselskap, e-pos en ander korrespondensie.

  • Handhaaf kantoorvoorrade en koördineer die instandhouding van kantoorapparatuur.

  • Organiseer en handhaaf lêerstelsels (fisies en digitaal).

  • Skeduleer vergaderings, afsprake en bestuur kalenders.

  • Groet en help kliënte, besoekers en verskaffers.

  • Ondersteun kantoorpersoneel en help met verskeie administratiewe take.

  Boekhouding / Finansiële Ondersteuning:

  • Registreer daaglikse finansiële transaksies met behulp van rekeningkundige sagteware (Sage Accounting).

  • Verwerk betaalbare en ontvangbare rekeninge.

  • Rekonsilieer bankstate en finansiële diskrepansies.

  • Help met salarisverwerking en die versameling van tydkaarte (Sage Payroll).

  • Genereer finansiële verslae soos benodig (maandeliks, kwartaalliks, jaarliks).

  • Handhaaf akkurate finansiële rekords en dokumentasie vir oudits.

Vereistes

• Matrieksertifikaat

• Ongeveer 3 jaar se administratiewe of boekhou-ervaring.

• Vaardigheid in Microsoft Office (Word, Excel, Outlook).

• Ervaring met Sage Accounting en Sage Payroll.

• Sterk organisatoriese vaardighede, betroubaarheid en aandag aan detail.

• Uitstekende verbale en geskrewe kommunikasie in Afrikaans en Engels.

• Professionele voorkoms

• ’n Stabiele, sterk persoonlikheid met wilskrag en integriteit.

💡 Is jy ’n pligsgetroue en proaktiewe professionele persoon wat gereed is om ’n dinamiese ingenieurspan te ondersteun? Doen nou aansoek – ons wil jou graag ontmoet! 🚀
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