Receptionist & Facilities Support Assistant

📍 Location: Centurion, Pretoria
💰 Salary: R12 000 – R17 000 (depending on experience)
⏰ Working Hours: Mon – Fri 07:00 – 17:00 | Sat 07:00 – 15:00

🌟 Role Overview

We are part of a vibrant entrepreneurial community where members are more than just tenants — they are collaborators, innovators, and growth-driven individuals. The business operates campuses that combine studio, retail, and office spaces, designed to help businesses of all sizes thrive. It fosters connectivity, shared vision, and mutual support while expanding into new campuses and cultivating success.

Within this environment, the Receptionist & Facilities Support Assistant role combines front-of-house reception duties with facilities and operational support

The successful candidate will be the face of the company, ensuring visitors and clients receive excellent service while also assisting with administration, property management, security, and maintenance operations.

📋 Key Responsibilities

Reception & Administration

• 👋 First point of contact for clients, visitors & tenants

• ☎️ Answer, screen & forward calls and emails professionally

• 🪑 Manage reception area, boardroom bookings, and meeting preparations

• 📧 Check and forward leads from emails daily

• 💻 Prepare invoices, tenant recoveries & municipal readings

• 🗂️ General admin support: filing, correspondence & reports

Operational & Facilities Support

• 🛡️ Confirm daily presence of security staff 

• 🎶 Oversee lighting, Wi-Fi, CCTV, background music, umbrellas, boardroom readiness

• 🏘️ Manage property tasks: update Property24 listings, confirm trading hours of units

Maintenance & Safety Checks

• 🪴 Water reception plants & maintain neat areas

• 🔧 Update maintenance lists, stock takes & inspections

• 🔥 Test and monitor fire detection & suppression systems, perimeter fencing & drains

• ❄️ Check and service air conditioning

• ⚡ Weekly generator tests, compliance reporting & diesel usage monitoring

Financial & Compliance Support

• 💳 Assist with diesel & utility recovery calculations

• 📑 Support monthly billing and payment processing

• 📲 Data purchase requests & biometrics reporting

✅ Requirements

• 🎓 Matric required; further qualifications advantageous

• 💼 Minimum 2+ years admin experience (property industry experience = bonus)

• 🚗 Own reliable transport is essential

• 😃 Outgoing, extroverted & confident in a client-facing role

• 🗂️ Strong admin, highly organized & detail-driven

• 👔 Presentable, professional & adaptable

🚀 Why Join Us?

This is more than just a reception role – it’s your chance to be the face of a dynamic company and grow your skills across administration, property, and facilities management. You’ll work in a supportive, growth-driven environment where businesses connect and thrive. If you’re energetic, client-focused, and ready to make an impact then this opportunity is for YOU! 🌟

Ontvangs- & Fasiliteits Ondersteuningsassistent

📍 Ligging: Centurion, Pretoria
💰 Salaris: R12 000 – R17 000 (afhangend van ervaring)
⏰ Werksure: Ma – Vr 07:00 – 17:00 | Sa 07:00 – 15:00

🌟 Oorsig van die Rol

Ons is deel van ’n lewende sakegemeenskap waar lede meer is as net huurders — hulle is medewerkers, innoverende denkers en groeigerigte individue. Die maatskappy bestuur kampusse wat studioruimtes, kleinhandelareas en kantoorplekke bied, ontwerp om besighede van alle groottes te ondersteun en uit te brei. Dit bevorder verbondenheid, ’n gedeelde visie en samewerking, en brei voortdurend uit met nuwe kampusse om sukses te kweek.

Binne hierdie omgewing kombineer die rol van Ontvangs- & Fasiliteits Ondersteuningsassistent ontvangspligte met fasiliteits- en operasionele ondersteuning.

Die suksesvolle kandidaat sal die gesig van die maatskappy wees, kliënte verwelkom en sorg dat administratiewe, eiendoms- en fasiliteitsprosesse glad verloop.

📋 Sleutelverantwoordelikhede

Ontvangs & Administrasie

• 👋 Eerste kontakpunt vir kliënte, besoekers & huurders

• ☎️ Beantwoord, skerm & skakel oproepe en e-posse professioneel deur

• 🪑 Bestuur ontvangsarea, raadsaalbesprekings en voorbereidings

• 📧 Daagliks e-posse nagaan en lei na toepaslike personeel

• 💻 Fakturering, herstelkoste en munisipale lesings hanteer

• 🗂️ Algemene administratiewe ondersteuning: lêerwerk, verslae & korrespondensie

Operasioneel & Fasiliteits Ondersteuning

• 🛡️ Bevestig daaglikse teenwoordigheid van sekuriteitswagte.

• 🎶 Fasiliteite: ligte, Wi-Fi, CCTV, agtergrondmusiek, sambrele, raadsaalgereedheid.

• 🏘️ Eiendomstake: Property24 lysings opdateer, sluitingstye van eenhede bevestig

Instandhouding & Veiligheidstoetse

• 🪴 Versorg ontvangsplante & hou areas netjies

• 🔧 Hou instandhoudingslys en voorraadopnames by

• 🔥 Toets brandstelsels, heinings, dreine & lugversorging

• ⚡ Weeklikse kragopwekker-toetse & nakomingsverslae

Finansieel & Nakomings

• 💳 Help met diesel- en dienste-herwinningsberekeninge

• 📑 Ondersteun maandelikse fakturering en betalingsprosesse

• 📲 Hanteer datakoopversoeke & biometriese verslae

✅ Vereistes

• 🎓 Matriek verpligtend; verdere kwalifikasies voordelig

• 💼 Minimum 2+ jaar admin-ervaring (ervaring in eiendomsbedryf = bonus)

• 🚗 Betroubare eie vervoer is noodsaaklik

• 😃 Ekstrovert, selfversekerd & kliëntgerig

• 🗂️ Sterk administratief, hoog georganiseerd & detail-gedrewe

• 👔 Netjies, professioneel & aanpasbaar

🚀 Hoekom aansluit by ons span?

Hierdie is meer as net ’n ontvangspos – dit is jou kans om die gesig van ’n dinamiese maatskappy te wees en jou vaardighede in administrasie en fasiliteitsbestuur uit te brei. Jy sal deel wees van ’n ondersteunende, groei-gedrewe gemeenskap waar ondernemings verbind en floreer. As jy energiek, kliëntgerig en gereed is om ’n verskil te maak dan wag hierdie geleentheid op JOU! 🌟