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Office Administrator

Our client is looking for a reliable and self-motivated Office Administrator to efficiently manage administrative, financial, and regulatory processes within our organisation. This role requires strong organisational skills, attention to detail, and a solid understanding of office administration, bookkeeping, and statutory compliance.

More About the Company

Our client’s company was founded out of a passion for the built environment. What began in 1995 as a small two-man maintenance enterprise has grown into a competitive SME with a solid track record of quality and client satisfaction.

They are an architecture, interior design, and project management company with 19 years of experience successfully delivering projects in the hospitality, corporate, retail, and residential sectors.

📍 Location: Hatfield, Pretoria
💰 Salary: R12,500 – R18,000 (depending on experience)
📈 Available Positions: 1
🕐 Working Hours: 07:30 – 16:30
👉 Start Date: 1 September 2025

Key Responsibilities

• Effective day-to-day administration of the practice
• Handling telephone enquiries and follow-ups
• Statutory submissions, registrations, and renewals
• Insurance and vehicle registration renewals
• Order placements and follow-up
• Invoicing (rental and clients) and email follow-ups
• Bi-weekly payroll for 3 staff members
• Product research and general procurement admin
• Handling client and municipal submission documentation
• Design studio time tracking and utility usage logs
• Liaising with the external accountant

📅 From 1 March 2026:

• Monthly Intercede payroll processing
• VAT submissions
• General accounting for 3 entities
• Coordination with auditors
• Capturing slips in Sage
• Debtors and creditors bookkeeping

Qualifications

• BCom Degree/ Diploma in Office Administration / Personal Assistant qualification or course

Job Requirements

• Proficient Microsoft Office (Excel, Word, and Office Suite)
• Sage experience is essential
• Advantageous: Experience in accounting, including preparing trial balances and general administrative tasks, as well as sending data to the payroll team
• Knowledge of VAT and UIF processes
• Experience with the Intercede payroll system
• Strong general administrative skills

You will be a great fit:

• Accurate and efficient task completion
• Self-driven and competent
• Strong communication skills
• Well-organized, reliable, and professional

💡 Are you a skilled administrator who thrives on structure and independence? We’d love to meet you. Apply today! 🚀
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Kantooradministrateur

Ons kliënt is op soek na ’n betroubare en selfgedrewe Kantooradministrateur om administratiewe, finansiële en regulatoriese prosesse binne die organisasie doeltreffend te bestuur. Hierdie rol vereis sterk organisatoriese vaardighede, aandag aan detail, en ’n deeglike begrip van kantooradministrasie, boekhouding en statutêre nakoming.

Meer oor die Maatskappy

Die maatskappy van ons kliënt is gebore uit ’n passie vir die bou- en konstruksie omgewing. Wat in 1995 begin het as ’n klein twee-man instandhoudingsonderneming, het gegroei tot ’n mededingende KMM met ’n bewese rekord van gehalte en kliënttevredenheid.

Hulle is ’n argitektuur-, interieurontwerp- en projekbestuursfirma met 19 jaar se ondervinding in die suksesvolle afhandeling van projekte in die gasvryheids-, korporatiewe, kleinhandel- en residensiële sektore.

📍 Ligging: Hatfield, Pretoria
💰 Salaris: R12,500 – R18,000 (afhangend van ervaring)
📈 Beskikbare Posisies: 1
🕐 Werksure: 07:30 – 16:30
👉 Begindatum: 1 September 2025

Hoofverantwoordelikhede

• Effektiewe daaglikse administrasie van die praktyk
• Hantering van telefoniese navrae en opvolgwerk
• Statutêre indienings, registrasies en hernuwings
• Hernuwing van versekering en motorregistrasies
• Plasing van bestellings en opvolging daarvan
• Fakturering (huur en kliënte) en opvolg van e-posse
• Tweeweeklikse salarisverwerking vir 3 werknemers
• Produknavorsing en algemene administratiewe aankope
• Hantering van kliënte- en munisipale indieningsdokumentasie
• Opvolg van ontwerp studio tydstate en nutsverbruik
• Skakeling met die eksterne boekhouer

📅 Vanaf 1 Maart 2026:

• Maandelikse Intercede-salarisverwerking
• BTW-indienings
• Algemene boekhouding vir 3 entiteite
• Samewerking met ouditeurs
• Invoer van strokies in Sage
• Boekhouding van debiteure en krediteure

Kwalifikasies

• BCom-graad / Diploma in Kantooradministrasie / Persoonlike Assistent kwalifikasie of kursus

Posvereistes

• Vaardig in Microsoft Office (Excel, Word en Office Suite)
• Sage-ervaring is noodsaaklik.
• Voordelig: Ervaring in boekhouding, insluitend die opstel van "trial balances" en algemene administratiewe take, asook die stuur van data aan die payroll-span.
• Kennis van BTW en UIF-prosesse.
• Ervaring met die payroll-stelsel Intercede.
• Sterk algemene administratiewe vaardighede.

Jy sal goed pas as jy:

• Akkuraat en doeltreffend take kan voltooi
• Selfgedrewe en bekwaam is
• Sterk kommunikasievaardighede het
• Goed georganiseer, betroubaar en professioneel is

💡 Is jy ’n bekwame administrateur wat floreer in ’n gestruktureerde en selfstandige werksomgewing? Ons wil graag van jou hoor – doen vandag nog aansoek! 🚀
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